HTML Email Signature Template with Photo
A professional HTML email signature with photo and logo—minimal editable design for business email.
Email Signatures · Guide
How to Create an Email Signature in Gmail
Step-by-step setup for a Gmail email signature that looks professional on desktop and mobile.
Updated August 8, 2026 · 6 min read
Quick Answer
In Gmail, open Settings → See all settings → General, scroll to Signature, create a new signature, paste your formatted details or template, then choose when Gmail inserts it for new emails and replies.
Before you start
Decide the text content first: name, title, company, phone, website, and any single CTA. When the words are ready, formatting in Gmail becomes much faster.
Create a Gmail signature
- Open Gmail on a computer and click the gear icon.
- Choose See all settings.
- Stay on the General tab and scroll to Signature.
- Click Create new, name the signature, and confirm.
- Enter your details with simple line breaks and light formatting.
- Optional: insert a small logo image if Gmail hosts it correctly.
- Under Signature defaults, choose which signature applies to new emails and replies.
- Scroll down and save changes.
Formatting tips that prevent broken footers
- Prefer concise text over large banners
- Keep images small and compressed
- Use real hyperlinks on website and phone fields
- Avoid tables that collapse unpredictably in mobile clients
- Test both a new email and a reply thread
Using a designed template in Gmail
Many ready-made email signature templates are built for Gmail workflows. You edit your details in the provided files, then paste or import the finished signature into Gmail settings. Follow the listing instructions carefully—different templates use slightly different install paths.
Common Gmail signature problems
| Problem | Likely fix |
|---|---|
| Signature missing on mobile app | Desktop settings control signatures; reinstall and check defaults |
| Logo too large | Reduce image width and file size |
| Links not clickable | Highlight text and insert a proper hyperlink |
| Looks different in replies | Assign a shorter reply signature under defaults |
Key Takeaways
- Gmail signatures are managed in desktop Settings under General.
- Write essentials first, then format.
- Always test new messages and replies on a phone.
- Templates reduce layout work if you follow install instructions.
Frequently Asked Questions
Can I have more than one Gmail signature?
Yes. Gmail allows multiple signatures so you can use different identities or a shorter version for replies.
Why does my phone show a different signature?
Signature setup is primarily controlled from Gmail on the web. Confirm default assignments and that you are signed into the same account.
Should replies use the same signature as new emails?
Not always. Many professionals use a full signature on new emails and a shorter one on replies to reduce clutter in long threads.
Relevant templates
Ready-to-edit Zqdo digital products. Purchase happens on Etsy; this site is here to help you choose the right starting point.
Related resources
Keep exploring the email signatures topic cluster before you buy.